Reserve the Club House for Special Occations
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Rental Agreement for use of The Tradewinds Clubhouse
The undersigned requests permission to use The Tradewinds Clubhouse. The undersigned is an owner of real property in The Tradewinds Neighborhood. The undersigned wishes to use the Clubhouse from o’clock .m. to o’clock
.m on the day of , 20 .
Rules: The undersigned agrees to abide by The Tradewinds Homeowners Association rules and policies for the Clubhouse, attached as Exhibit A. It is understood that a Member of the Board of Directors of The Tradewinds Homeowners Association, or a person designated by the Board, may inspect the Clubhouse including furniture, window coverings, equipment and the area surrounding the Clubhouse, before and after use by the undersigned. Any items not in good condition will be repaired or replaced as necessary. The undersigned agrees to pay for any repairs or replacement, and if it is not promptly paid, the Tradewinds Homeowners Association, shall have a lien against the home owned by the owner for payment of same, which lien may be collected in the same manner as yearly assessments.
Hold harmless and indemnification: The undersigned hereby releases and shall hold harmless and indemnify The Tradewinds Homeowners Association property owners and the employees, contractors, agents, affiliates, and related entities thereof for all claims, attorneys fees, and other costs or liabilities incurred by or asserted against any of the foregoing as a result of use of The Tradewinds Clubhouse by owner or guests.
Condition of Clubhouse before and after: The undersigned agrees to inspect the Clubhouse prior to acceptance and report any damage found.
Alcohol/Florida host/liquor laws: The undersigned understands that under Florida law, a host of any social event or business function where alcoholic beverages are served may be personally liable for any property damage, personal injuries, or loss of life resulting in whole or in part from the host’s negligence in allowing any intoxicated guest or attendee to be served alcohol. Such liability may include harm to the intoxicated individual himself and also harm to total strangers involved in automobile accidents, etc. caused by that intoxicated individual. The undersigned further agrees that no alcoholic beverage of any sort will be served to any minor or intoxicated person. The undersigned agrees to be fully responsible for all accidents or claims that may arise as a result of any accident, injury, or damage to person or property during the time that the undersigned has the Clubhouse rented.
The Tradewinds Clubhouse Rental Signature Page
Tradewinds Homeowners Association Clubhouse Representative:
Printed Name___________________________________
Signature_______________________________________
Tradewinds Homeowner:
Printed Name:_______________________________________
Address:________________________________________
Signature:_______________________________________
Total number of attendees:
Date:
Payment Information
Date:
$ Security Deposit( $500) Received (Check # )
Please check one of the following:
Shred my deposit checks
Return my deposit checks (resident to pick up)
Signature of person receiving rental fee:
*Please note that only one rental per date is allowed*
Rules for the use of The Tradewinds Clubhouse by Owners
Exhibit A
Please Initial Each Item
1. Security Deposit: A security deposit must be paid in advance by the resident. The security deposit is $500.00. The security deposit will consist of a $100 cleaning fee and $400 damages deposit.
2. Alcoholic beverages: Alcoholic beverages may not be served to minors or intoxicated persons at the Common Area. Under Florida law, a host of any social event or business function where alcoholic beverages are served may be personally liable for any property damage, personal injuries, or loss of life resulting in whole or in part from the host’s negligence in allowing any intoxicated guest or attendee to be served alcohol. Such liability may include harm to the intoxicated individual himself and also to total strangers involved in automobile accidents, etc. caused by that intoxicated individual.
3. Smoking: No smoking is permitted within the clubhouse at any time.
4. Assessments current: The Clubhouse is not available for rental to any resident if The Tradewinds Annual Assessments and other sums due the Association by that resident are not current.
5. Owner as host: Only (1) owner or (2) immediate family members of owners may reserve the Clubhouse. The Tradewinds owner must be present at all times at the function for which the Clubhouse is rented and must be the primary host of the event. Owners may not reserve the area on behalf of a third party.
6. Pool: The pool area is separate from the Clubhouse and may not be rented.
7. __________Clubhouse Access: Bathrooms are shared with pool traffic.
8. __ Music: Music, and/or any other noise, must be kept at a level that it cannot be heard in the surrounding homes in the area. The renter of the Clubhouse will be responsible for seeing that there are no loud noises from the guests either coming to or leaving the function at the Clubhouse.
9. _ Damage: The Tradewinds homeowner will be responsible for the repair or replacement of any damage done to the Clubhouse, or its furniture, equipment, or window coverings. A $500.00 security deposit will be assessed to the renting homeowner if there are damages. Nothing may be taped to the windows, doors or walls. Failure to return furniture and tables/chairs to the proper location and with proper care could result in forfeiture of security deposit.
10. _ Clubhouse Locks: The locks for the Clubhouse can be unlocked during the event but must be left locked after the event.
11. _ Clean up of Clubhouse: The Tradewinds homeowner who rents the Clubhouse will be responsible for cleaning the Clubhouse, the rest rooms and any other area used, including all equipment and furniture, immediately after the function ends. Cleaning includes vacuuming or damp mopping the floor as needed, and wiping down the counter tops, tables and chairs. The renter will also be responsible for placing all trash in the containers at the clubhouse. A cleanout checklist is provided to all renters . Failure to follow cleaning checkout procedures could result in forfeiture of security deposit.
12. _ Assumption of risk: The Tradewinds owner will assume full responsibility for any and all accidents or claims that may arise as a result of any accident or for any other reason in connection with the function or lease of the Clubhouse by the owner and said owner shall agree to the hold harmless and indemnity provisions contained in the Rental Agreement to which these rules are attached.
13. Heat/AC: Heat and/or air conditioning must be returned to the original setting and lights are to be turned off by The Tradewinds resident when the function is over.
14. Lock doors: The Tradewinds owner will lock the doors and close and lock all windows when the function is over and at any time the Clubhouse is unoccupied.
15. City codes: All applicable city and fire codes apply.
16. Occupancy limit: The maximum occupancy for the Clubhouse is 50.
17. _ Violation: Violations of these rules will be determined by the Board in their sole discretion. Violations to clubhouse rules and policies are addressed on a case by case basis by the Board of Directors. Members of the Board will decide if a violation has occurred hearing from the person(s) claiming the violation, the homeowner who rented the Clubhouse, and any other relevant people. Residents concerned about a possible violation in progress are instructed to contact the police. For a 1st offense, consequences to the renter may include forfeiture of the $500 deposit and a 6 month waiting period before being able to rent again. For a 2nd offense, forfeiture of the deposit and a 1 year waiting period.
18. Hours: All functions must end by 10:00 p.m. on weeknights and by 11:00 am on Friday or Saturday nights.
19. Security Deposit: A $500.00 security deposit check will consist of $100 for the cleaning of the clubhouse and a $400.00 for any damages, to be returned to the homeowner if the Clubhouse is left in clean condition, there are no noted damages, and the doors are locked.
20. Tradewinds Committee Use: Tradewinds Committees with less than 10 participants attending will be asked to change scheduled date if a resident would like to rent the Clubhouse.
21. _ Pets: No pets of any kind (with the exception of service animals) are permitted in the clubhouse.
22. _ Revision of dates/times: Residents may change their rental request (date and/or time) once after the initial reservation request. Any subsequent requests to change the date or time will result in a $15 change fee per occurrence (unless weather related).
Revised 7/12/21